Child Welfare and Protection Policies

15.1 Purpose

  • Provide a safe, inclusive environment for children.
  • Protect safety, welfare, and rights.
  • Comply with Child Care Act 1991, Children First Act 2015, and Tusla guidance.

15.2 Principles

  • Safety is everyone’s responsibility
  • Child’s best interests are paramount
  • Early intervention improves outcomes
  • Children have the right to be heard
  • Parents/guardians have the right to involvement
  • Multi-agency collaboration is essential

15.3 Roles & Responsibilities

  • Club Management Committee: Policies, DLP appointments, safeguarding training
  • Children’s Officers: Monitor activities, maintain records, support staff & parents
  • Designated Liaison Person (DLP): First contact for safeguarding concerns; reports to Tusla
  • Staff & Volunteers: Complete training, report concerns immediately
  • Parents/Guardians: Support policies, communicate changes, encourage safe participation

15.4 Recruitment & Vetting

  • All staff & volunteers are Garda Vetted
  • Re-vetting every 2–4 years
  • Recruitment includes interviews, references, probation, and ongoing reviews

15.5 Child Protection & Reporting

  • Report suspected abuse to DLP without delay
  • Staff do not investigate, they report
  • Flow: Observe → Notify DLP → DLP assesses → Tusla contact if necessary → Maintain confidential records

15.6 Anti-Bullying & Behaviour Management

  • Bullying is repeated, intentional harm
  • Allegations are investigated promptly
  • Preventative strategies: staff training, supervision, awareness campaigns

15.7 Online Safety

  • Staff & children follow social media codes
  • Personal details never shared
  • Reports of online concerns go to DLP immediately

15.8 Mandated Persons

  • Must report concerns above a defined threshold to Tusla
  • Assist Tusla in assessments
  • Mandated staff receive specific training

15.9 Record Keeping

  • Secure storage (digital & paper)
  • Access limited to authorised personnel
  • Retention according to legislative and club guidelines

15.10 Emergency Procedures

  • First aid and medical emergencies handled by trained personnel
  • Missing child, fire, and evacuation procedures in place

15.11 Inclusion & Equality

  • Children welcome regardless of gender, ability, ethnicity, or religion
  • Adjustments for additional needs
  • Anti-discrimination enforced

15.12 Training & Awareness

  • Mandatory induction for all staff & volunteers
  • Refresher training every 2–3 years
  • Parent workshops and info sessions offered

15.13 Policy Review

  • Reviewed annually or after incidents
  • Changes communicated to all stakeholders

16. Changes to Terms & Services

  • The Club may modify, suspend, or terminate Services or these Terms.
  • Schedule changes may occur due to staffing, hall availability, or weather.

17. Dispute Resolution

  • Attempt to resolve disputes with Club management first.
  • Unresolved disputes may go to mediation or the Irish Small Claims Court.

18. Severability

  • If any clause is invalid or unenforceable, the remainder remains in effect.

19. Contact Information

Phone: 086 272 6662

Ennis Gymnastics Club

Email: info@ennisgymnasticsclub.com

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