AMENDED JULY 2020 PLEASE READ CAREFULLY
All gymnasts are insured under our public liability policy with ODriscoll & ONeill.
Mobile phones & Flash Cameras in the Gym:
No phones or flash cameras allowed in the gym at all times. Use of video Cameras must be pre-approved by Ennis Gymnastics prior to use.
Satisfaction Guaranteed / Refund & Credit Policy:
Fees must be paid in advance of your childs class/camp or a standing order must be set up. We will not discuss fees with children so please check your child in at the desk and settle your bill on the first day. All Fees are non-refundable. In exceptional circumstances we may issue a credit note. This will be decided on a case by case basis.
It is the club’s policy that refunds aren’t provided for:
1. Absences, transportation, delays or early dismissals by parent or guardian.
2. Scheduled holidays or other activities resulting in absenteeism.
3. Classes, Courses, Camps, Trials or Tasters in the past.
4. Classes, Courses, Camps, Trials or Tasters currently in progress.
Refunds for courses or camps that are already in progress is not available but a credit note for future sessions may be offered.
This means that if it is currently the month of April and you have already paid for training in May and wish to cancel, refund for classes in May may be facilitated. If May’s training has already started and you wish to cancel remaining classes in the month of May, no refund is offered but an account credit may be available. We recommend that notice is given at the beginning of the intended last month of training.
Requests for a refund for classes or bookings in the past are not facilitated.*
*This includes classes a member attended, was excused or absent for. Please see below cancellation policy for more information.
Credit for a Singular Class
Club policy allows for account credit for a singular class missed of term training in these cases:
- Classes cancelled by the club.
- Cancelled Class by the Club In case where the club planned to run a class but decided not to for internal reasons such as a missing coach, works in the club etc., a credit note or a make-up session will be offered.
- Note: If the club is unable to run a class due to reasons that are out of the club’s control and are ‘Act of God’ such as national weather warnings, flooding, blocked access to the club, external damage due to weather etc., a make-up session will be offered as soon as it is safe and possible to do so. Credit notes are not provided in these situations.
It is the club’s policy that no credit is available for general absences including short illness and minor injury, transportation, delays, early dismissals by parent or guardian, scheduled holidays or other activities, personal and family engagements resulting in absenteeism.
Members, please be advised that our overheads do not unfortunately reduce while you are absent and it would therefore not be sustainable for the club to discount or cancel your fees during such periods and as long as you wish to keep your space and return to your class. Each club member’s fees for each year are used for projections to ensure that the club is self-sufficient and can operate.
Class Tuition/Membership Cancellation Policy:
We require that requests to cancel class enrolment be via our online club withdrawal form
Requests to cancel should always be made before the new training month or as soon as practicable.
Requests made to individual coaches or passed on verbally cannot unfortunately be recorded or processed.
Members are responsible for payment of all classes preceding the request date. Request to cancel a class that already took place will not be considered, only future classes can be cancelled.
Experiencing Financial Difficulty? If your ability to pay term fees is impeded by financial difficulties, please ring the club 086 272 6662 to discuss fee payment options.
As of September 2020 Registration
Members with outstanding credit on their accounts due to Covid 19 will have their place guaranteed until their credit is exhausted and then they will receive their monthly invoice.
MONTHLY CONTINUOUS ENROLLMENT: Payments are made monthly and you don’t have to worry about your spot being taken. You are guaranteed your spot all year long.*
- Our monthly tuition payments are based on an average of four classes per month. No additional charge is assessed for months that offer five classes. In months where holidays, gym closings, bad weather days, etc. affect the schedule of classes, no tuition is reduced. If you should receive five classes during the month instead of four it will be considered a makeup for classes missed while we are closed for holidays, gym closings, snow days, etc.
- We offer continuous enrollment so you can join a class at anytime as long as there are open spots in the class.
- Payments for classes are due at the time of Registration . This enables us to keep a more accurate count of how many students are enrolled for each class without overbooking classes
- Spot guaranteed as long as you don’t withdraw and fees are up to date.
- An Invoice will be emailed Monthly: Issued 15th of every month for the following month
- Tuition is paid monthly: Tuition is due on the 22nd of each month for the following month.
- We recommend you sign up for AutoPay which will be offered in your invoice. This will avoid any issues with card declines or late payments, as late payments after the 22nd will result in an additional €10 fee.
- Remember, any remaining balances on the 22nd of the month will be charged to your credit/ debit card on file. This is done automatically so you will not have to worry about losing your child’s /(ren’s) spot in class.
- If there are changes to your credit/debit card the new information must be received by the 20th of the month. If your payment doesn’t go through for any reason you will be charged a €10.00 decline fee.
- If tuition is not paid before the first of the month, your child(ren) will be tagged inactive by the computer, will be un-enrolled, and children on the waiting list will be called.
SUMMER PROGRAMME(JULY/AUGUST TUITION)
- Members may use their monthly tuition towards a camps/workshop if they would prefer as opposed to attending weekly classes.- for example they may book a 4day morning camp which is the same value as their monthly tuition.
- Class times/days will change slightly over Summer depending on numbers and availability.
- Members are will be reminded of the Withdrawal/drop out deadline if the would prefer to have the summer off, but they will be expected to then rebook to whatever is available for the September Term
WITHDRAWAL/DROP OUT POLICY:
- If you need to become inactive/drop out of the program, You must complete our online Withdrawal Form.
- IT MUST BE received by the 20th of the month prior to withdrawal. WE DO NOT ACCEPT WITHDRAWALS OVER THE PHONE OR THROUGH EMAIL.
- Once the form is received within the stated time. You will not incur any additional charges.
- If you submit the withdrawal form after the above date, your monthly tuition will be charged and will not be refundable
- Complete the withdrawal form here
UNLESS WE RECEIVE PROPER NOTICE VIA OUR WITHDRAWAL FORM, YOU WILL BE RESPONSIBLE FOR THE NEXT MONTH’S BILLING TUITION.
Availability & Pricing
In the event a service or product is listed at an incorrect price due to typographical error or error in pricing information received from our suppliers, EnnisGC shall have the right to refuse or cancel any orders placed for the product listed at the incorrect price. Ennis GC shall have the right to refuse or cancel any such orders whether or not the order has been confirmed and your credit card charged. If your credit card has already been charged for the purchase and your order is cancelled, Ennis GC shall immediately issue a credit to your credit card account in the amount of the incorrect price.
If you select the wrong class online, Ennis GC cannot be held responsible should you lose out on the class you had initially hoped for.
Reminders via text and emails are sent regularly, if you are not receiving these it is your obligation to check our blog to ensure you are up to date with our monthly newsletter.
Covid-19 Fees Addendum
Effective from July 2020
Following are the terms and conditions in the event that we have to:
- Cancel all classes due to Covid-19 shutdown
- Refunds for classes due to Covid-19 facility shutdown will not unfortunately be facilitated
- In the event of a short term shutdown all existing classes will run on a virtual timetable
- In the event of a long term shut down fees will be frozen and a credit note applied for
future fee charges when operations resume
- Return to extreme social-distancing measures
- Refunds for classes due to Covid-19 facility shutdown will not unfortunately be facilitated
- Term activities will be transferred to closed web-based member-only platforms
Covid-19 Family Code of Conduct
Addendum for Special Circumstances Arising from Covid-19
Ennis Gymnastics recognises the important role that young people play in our organisation. Every young gymnast should be encouraged to realise that they also have responsibilities to treat others with fairness and respect.
In Addition to the Code of Conduct for Gymnasts training during normal circumstances we would like to highlight the following responsibilities for athletes training under special circumstances:
- ● Gymnasts must respect the health and welfare of other members and staff and only attend training if they or the members of their household are in full health and have not been in close contact with anyone who is sick before entering the training facility
- ● Gymnasts will follow good hygiene as per national guidelines in cleaning hands before, during and after training
- ● Gymnasts will not congregate in unspecified groups and follow coach instruction and facility markings for apparatus separation and social distancing.
- ● Gymnasts must bring their own supplies to training (i.e. bottle of water) and not share or engage in close contact with another member or member of staff.
- ● Gymnasts must abide by national guidelines in accordance with the Government Roadmap in their behaviour outside the gym.
- ● Gymnasts must agree to abstain from attending training for the appropriate recommended time for self-isolating in accordance with government guidelines for:
○ ○ ○
if they either develop a fever/cough or other key symptoms
Come into close contact with someone experiencing symptoms or a confirmed case of Covid-19.
I hereby grant to the Ennis Gymnastics Club/ Ennis GC, its employees, agents and assigns, the right to photograph my dependents participating in gymnastics and use the photo and or other digital reproduction of him/her or other reproduction for publication processes, whether electronic, print, digital or electronic publishing via the Internet.
Schedule Changes & Modifications:
All schedules are subject to change without prior notice, depending on staff availability, weather, hall availability and other considerations. Every effort is made to notify the members when changes are made. Please read the notices posted on the website and check emails, for all current scheduling details
Cart & Checkout
- Any items left in the cart without payment will be automatically removed after 20 mins
- Any items that have gone through checkout but not paid for will be automatically removed after 30 mins
Gymnasts Code Of Conduct:
- Gymnasts should listen and respect the decision of the coaches.
- Gymnasts should arrive a five minutes before the start of training.
- No rough, dangerous, or violent play, including bullying and inappropriate behaviour.
- Gymnasts must wear suitable clothing to class. No gymnasts will be permitted to train unless they are wearing the correct training clothing. (NO SKIRTS, JEANS or ANY UNSUITABLE CLOTHING).
- Gymnast should wear a garment that is fairly light in weight and allows for complete freedom of movement without being too loose. When glasses are worn, ensure they are securely fastened around the head.
- No jewellery allowed (long earrings, bracelets, rings, watches).
- Use of the equipment is strictly forbidden without the proper supervision of a qualified Gymnastics Club coach.
- The Site Manager/Supervisor is in charge. The Site Manager has the authority to refuse or expel anyone.
- During Gym Tots & Family class, children must be accompanied by an adult.
- All equipment must be returned to its original place by the user.
- Gymnasts should never engage in activity without supervision.
- Gymnasts should not pursue skills or activities that exceed their current abilities without the proper supervision or support. Any skill which is unfamiliar to a person cannot be performed.
- Gymnasts are not allowed on the equipment without the consent or supervision of their coach.
- Any faults in the equipment or set-up should be reported immediately to their coach.
- No dress shoes, boots or dirty runners allowed on the gym floor.
- No socks on beam. Gym shoes are permitted.
- Grooming is important, ensuring nails are kept short enough to prevent interference with gripping or footing, as well as self-inflicted injuries. Hair should be securely tied to prevent entanglement and to prevent obscuring sight when engage within an activity.
- No smoking or alcohol allowed. Anybody appearing to be under the influence will be immediately expelled.
- No shouting, swearing or rude language.
- No gum, sweets, food or drink (open cups) allowed in the hall area. Except bottled water.
- Ennis Gymnastics Club has a NUT ALLERGY ALERT in effect. No nut products allowed in our facility.
- The use of mobile phones is not permitted during class and should be turned off until the end of class.
- Gymnasts should report to the coach anything that will compromise their ability to perform.
- Gymnasts taking medication should obtain clearance from a physician that indicates that the medication will not interfere with gymnastics activity.
- Gymnasts suffering from an illness should inform the coach, obtain clearance from a physician prior to participation, and closely monitor their condition and ability to perform.
- Gymnasts should approach the Childrens Officer/Designated Person with any questions or concerns they may have.
- Gymnasts should not tell lies or spread rumours about adults or other children.
- Gymnasts should not keep secrets about any person who may have caused them harm.
- Inability or refusal to follow these and other coach directives and rules MAY result in immediate expulsion from the gym.
Parents Code of Conduct:
- Parents may wait outside the hall in the entrance area.
- Parents are not allowed inside the hall or on the gym floor.
- Parents are not permitted to wait near exits or beside the adjacent walls.
- If your child is expected to be away longer than 2 weeks, please let the coach and/or office know.
- If your child has been injured outside of class, contact the office to inform them when they will be returning to class.
- Gymnasts should arrive a few minutes before the start of training. It is particularly upsetting for the younger children to arrive after all the others have started. All gymnasts should attend and take part in the warm up. It is an essential part of the training that helps the prevention of injury.
- Please do not drop off your own, or other children, early to watch the classes unattended. Ennis Gymnastics Club cannot be responsible for these children until they enter the gym.
- Please ensure you are punctual collecting your children and remind them that they must wait in the building until collected.
- Please advise the Club of any change of circumstances, i.e. medical, change of address and particularly Mobile Phone Number.
- Parents should be aware of the relevant Coaches and their role within the club, especially the Childrens Officer and the Site Manager/Supervisor.
- Parents should show appreciation of and respect for the Coaches and their decisions.
- Parents should encourage their child to play by the rules.
- Parents should not ignore or dismiss complaints or concerns expressed by a child which relate to his/her involvement in sport.
- Parents should not put undue pressure on their child to please or perform well, including forcing a child to participate when ill.
- Parents should not treat the club as a child-minding service.
- Our coaches wish to maximise coaching time within the gym, therefore if you wish to speak to us about anything to do with the classes please do so at the end of the class. As you can imagine with many children coming through the Club each week, the amount of lost property is substantial. All lost property will be cleared at the end of each half term. Please ensure your child has all their belongings before they go home.
- Parents need to trust that coaches are acting in the gymnasts best interest as all times. It is imperative if you do not have faith in your childs coach or their decisions, to consider speak with the head coach or consider an alternative route within the Ennis GC programme. High level gymnasts will work intensive hours with specific coaches. We need to ensure parents and coaches are in full agreement with the chosen approach and expectations.
Gymnastics and other activities offered at Ennis Gymnastics Club (EnnisGC) may involve a certain element of risk, which may result in bodily injury to the participant.
Gymnastics also requires the Coach to perform some manual spotting which involves direct physical contact and which is designed to assist the participant in the safe performance of the program skills.
Coaches are not responsible for the children before and after class; please make sure that your child is being dropped off and picked up on time. A child who is late maybe refused access to class.
Ennis Gymnastics Club is not responsible for lost or stolen items.
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Mandatory Membership Agreement
Ennis Gymnastics Club Billing Authorization As of 06/09/2020 09:32 AM Mandatory Membership Agreement 2020-2021 I represent and warrant that if I am purchasing something or paying for a service from this facility or from other merchants through this facility that (i) any credit or debit card information I supply is true and complete, (ii) charges incurred by me will be honoured by my credit or debit card company or financial institution, and (iii) I will pay the charges incurred by me at the posted prices, including any applicable taxes, fees, and penalties. I hereby authorize (if online payment is made or autopay information is provided) this facility to charge my credit or debit card account. I understand that an advanced written notice is required to terminate billing and I am responsible for payment whether or not my student attends classes until I notify this facility in writing to drop my student from class(es). SIGNATURE DATE PRINT NAME DATE FAM-9
Ennis Gymnastics Club Photography Policy As of 06/09/2020 09:34 AM PHOTOGRAPHY POLICY Mandatory Membership Agreement 2020-2021 I consent to photographs or video images being taken of members on my account registered in classes during their involvement EGC activities, which may be used to promote the sport by the club for coach training purposes, or for use on the club website or newsletters, display boards, or any other relevant club event or occasion. I confirm that I have read and understood the permission statements above. I have read the important points above and have given my consent by ticking these policies on this customer portal page. In the event of an under 18 member I as legal parent/guardian give my consent by ticking these policies on this customer portal page. SIGNATURE DATE PRINT NAME DATE FAM-9
CODES OF CONDUCT I have read and accept the FAMILY CODE OF CONDUCT – COVID 19 ADDENDUM and am aware that gymnasts (parents/guardians) must practice self-screening prior to attending training as per HSE advice. I have read and accept the parent and gymnast codes of conduct. Click here to read all codes of conduct
MEDICAL INFORMATION & FIRST AID Medical information provided will be treated as private and confidential by both EGC. I understand that I must inform the club and disclose any medical information of registered members in gymnastics classes. I must inform the club and disclose any medical information which may impact on my health, welfare or behaviour while participating in the organization’s activities. I further consent to the sharing of my personal medical data that I have outlined in the ‘Student’ section within my club online account in the Customer Portal for the purposes of delivery of the my or the member’s safe participation in gymnastics and administering medical assistance if required. In the event of illness/injury, I give permission for medical treatment to be administered by a nominated first aider, or by suitably qualified medical practitioners. If my next of kin cannot be contacted and I require emergency hospital treatment, I authorize a qualified medical practitioner to provide emergency treatment or medication.
COMMUNICATION I will accept communications by phone call, text message or email for the duration of my membership. Click here to read how we will communicate with you as outlined in our Data Privacy Statement.
CLUB FEES I have read the Member Fees Policy addendum I understand the club fees structure, am aware of the “no fees=no train” policy, and I commit to paying training, membership and competition fees fully and in a timely manner as they become due. I understand that I am responsible for payment of training fees until the time I notify the club of membership cancellation via written notice. I understand that I am responsible for payment of training fees from the day I accept a space. I understand that as per the Club’s Fees Policy no refunds or account credits are granted for absences, transportation, delays or early dismissals by parent or guardian. No refunds or account credits are granted for scheduled holidays or other activities resulting in absenteeism. I understand that EGC operates a 12-month program which includes the summer. Click here to read about club fees .